Village Clerk Albertha W. Patterson, MSM, MMC

Village Clerk Albertha W. Patterson

The Village Clerk serves as secretary to the Council, providing information and assistance to the Council Members and the general public. She can be reached at Village Hall.

THE MISSION OF THE VILLAGE CLERK

 The Mission of the Village Clerk is to serve as the secretary to the Mayor and Village Council while providing information in a professional and expeditious manner to ensure customer service will be pleasing to all.

VISION OF VILLAGE CLERK

Utilizing the powers within me, I will expand the infinite possibilities to recognize and manage challenges by turning them into opportunities.

EDUCATION:

            Graduate of Miami Northwestern Senior High School

            Graduate of Barry University Bachelor Public Administration

            Graduate of St. Thomas University Masters (MSM-General)

                                                 Master of Science Management

            Graduate of IIMC received CMC April 9, 2009

FUNCTIONS:

The Village Clerk is appointed by Village Council and is responsible to Councilpersons as well as the citizens of the Village.  The Village Clerk renewed contract agreement is scheduled through February 27, 2010.  The Village Clerk serves in the following capacities:

  • Records Management Liaison – research to obtain cost-effective ways to maintain records in a process that would allow easy access.
  • Financial Disclosure Coordinator for the Florida Commission on Ethics
  • Municipal Supervisor of Elections
  • Maintain the recording of all ordinances and resolutions adopted by the village council.
  • Publish notices of proposed Ordinances
  • Transcribes, distribute minutes of all committees and council meetings
  • Ensure agendas and minutes are added to the website

GOALS and OBJECTIVES:

Ensure Council and Committee meetings are organized by providing all Councilpersons information for agenda items.  Agenda packets will be ready for delivery by Thursday, close of business (C.O.B.) prior to meeting dates.

Agenda deadlines

To ensure all information for Committees and Council meetings are copied and ready in a timely manner, deadlines to add information to the Regular Council meeting will be the Wednesday before the monthly meeting. 

Robo calls will be recorded by Thursday before close of business (cob) the week before Regular Scheduled Council meetings.  The purpose of the Robo calls are to remind the Villagers of Council meeting the Sundays before regular council meeting the fourth Tuesday of each month except August.  The goal will be to increase the number of contact calls by five percent by the end of each year.  Villagers may pickup a copy of the Agenda on Mondays prior to Council meetings.

FUTURE PLANS:

Increase voters registration

The Village Clerk will coordinate a voter’s registration drive with the assistance of the Miami-Dade County Elections Outreach and Training Division.  The Goal will be to increase voters’ registration for the Village of El Portal by three percent each year.

Councilpersons Training

The Village Clerk will coordinate training with the Ethics Commission every two years after each election (first week in December).  The Ethics Training will be conducted at the Village Hall. 

For any questions please feel free to contact me at (305) 795-7880, or via email at  apatterson@villageofelportal.org